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COVID-19 (Coronavirus) Limited Access

Beginning Monday, March 23, McDaniel College Archives will be CLOSED until further notice. For help with reference inquiries, please contact the College Archivist (via Email or Research Request Form). For more information, see the McDaniel College COVID-19 Information Page.

About the Archives

Gifts & Donations Policy

The McDaniel College Archives is happy to accept donations of gifts or transfers of materials that fall within its collection scope (see Collection Policy). All gifts and transfers need to be processed and preserved, which involves labor and material costs. Donors are encouraged to include a monetary donation to the Western Maryland College Archives Fund at McDaniel College to assist with the processing and preservation of their materials.

Please contact the Archivist prior to donating any gifts or transferring any materials, as all materials must be reviewed by the Archivist and/or Library Director.

Gifts and transfers to the Archives may be declined for the following reasons:

 

  • The materials do not fit within the scope of the Collection Policy
  • Duplicate material already exists in the Archives
  • Conditions/restrictions placed on the materials by the Donor are considered overly restrictive
  • The materials contain items related to a specific person, institution, or event that is already comprehensively collected by another archives, or for which the McDaniel College Archives may not be the most appropriate repository
  • The materials contain items which are irreparably damaged, infested with mold, mildew, or insects, or may otherwise potentially cause damage to existing collection materials
  • Ownership/provenance of the materials is in question or disputed
  • The materials consist largely of photocopies or other reproductions of original materials
  • The Archives cannot provide a professional standard of preservation, care, and access for the materials
  • The materials are a loan or a permanent loan
  • Other reasons to be determined by the Archivist and/or Library Director

When materials are accepted, the appropriate Deed of Gift or Transfer Form must be completed and signed. These documents provide for official transfer of the donated or transferred materials from the Donor to the Archives, contain a brief description of materials donated or transferred, explain the Archives’ obligations to the Donor, and outline any special conditions or restrictions on the materials specified by the Donor.

Temporary deposits of materials will not be accepted by the Archives, unless there are unusual or extenuating circumstances. Donations of gifts or transfers of materials to the Archives should be made with the understanding that the gift or transfer is permanent, outright, and unconditional. The Donor should refer to the completed and signed Deed of Gift or Transfer Form regarding the return of any potentially unwanted donated or transferred materials, or if any conditions or restrictions they have placed on the materials exist.

Donors and originating offices may make arrangements to examine material they have donated or transferred, and may request a copy of any inventory, finding aid, or other research materials prepared by the Archives for the gift or transfer.

McDaniel College has been granted tax-exempt status by the IRS. Gifts may be tax deductible. However, the Archivist, by IRS regulations and professional ethics, cannot financially or monetarily appraise materials. The Donor is advised to have materials that may be valuable appraised for their tax records. A list of qualified appraisers may be found through The Appraisers Association. Any appraisal activities conducted by the Archivist refer only to the professional practice of archival appraisal, which evaluates the materials’ enduring intellectual, historic, and/or research value, and does not involve financial or monetary appraisal.

For more information or for questions on donating or transferring materials to the McDaniel College Archives, please contact the Archivist.

Western Maryland College Archives Fund at McDaniel College

WMC Archives Fund at McDaniel College

The Western Maryland College Archives Fund at McDaniel College was established in 2014 by Caroline Benson Tringali, Class of 1985, in recognition of her 30th reunion and in honor of the many members of her family who have attended the College since 1899.

It was established to preserve the history of the College for future students and scholars. Under the direction of the Director of Hoover Library, the Fund is to be used by the College's Archivist to support the highest priorities of the department that will help ensure preservation of artifacts in the collection or to add to the collection, as well as provide for the purchase of equipment or renovation of the Archives. The initial focus of the Fund is to address the "backlog" of WMC items with the focus including McDaniel College items in the future.

To ensure the long-term preservation, storage, and access to these historical records in the Archives, please consider a monetary donation to the fund.

For more information, or to support the fund, please contact Gwenlyn Coddington at gcoddington@mcdaniel.edu, or (410) 857-2793.