Hoover Library and the McDaniel Archives Reading Room will be closing for construction from Monday, 12/16/24, reopening Tuesday, 1/21/25. The college archivist and all virtual resources and services will be available throughout the closure. For specific questions, contact Gwen Coddington. For information on holiday hours, please see our hours page.
Unlike libraries, which organize material by subject, archival collections are organized by the person, family, or organization who created or accumulated them. In archives' lingo, this is known as the principle of provenance or respect des fonds.
Under respect des fonds, materials with different origins (or provenance) are kept separate from each other to help preserve the context of their creation and use.
Archival materials are organized hierarchically.
Fonds: the entire body of records created or accumulated by an organization, family, or individual that represents the function of the creator. This top-level can sometimes go by other names, such as collection or record group.
Series: groups of similar records that have an underlying filing system (alphabetical, chronological, etc.) and are related to each other in form (letters, memos, bulletins, etc.) or function (department records, financial records, etc.).
Collections can be broken down even further into subseries, files, and items, depending on the collection's needs.
Key Takeaway: Knowing how archives are organized can help you locate material and understand how records relate to one another
