Collection Areas: College Records

Most college records are closed or otherwise restricted. Access restrictions on all non-published college records is a tiered system of access based on the age of the records and the originating department. For more information about accessing college records, please visit our access policy page.

Access to the following records is not restricted:

• RG3.09.001 Undergraduate Catalogs
• RG3.09.002 Graduate Catalogs
• RG3.09.003 Summer Course Catalogs
• RG3.09.004 January Term Catalogs
• RG8.03.001 Alumni News Magazines
• RG11.01.001 Student Newspapers
• RG11.01.003 Contrast Literary Magazine
• RG12.02.001 Art, Music, and Theatre Department Programs and Announcements
• Commencement Programs
• Any published materials

The College Record Groups were updated in March 2021. To preserve legacy finding aid information, a copy of the previous record group arrangement is available here. 

01: Organization & Governance

02: Board of Trustee Minutes

03: Committees

04: WMC Corporation 

05: Honorary Degrees 

06: Membership Records

07: Historic Records

01: James Thomas Ward

02: Thomas Hamilton Lewis

03: Albert Norman Ward

04: Fred Garrigus Holloway

05: Lowell Skinner Ensor

06: Ralph Candler John

07: Robert Hunter Chambers III

08: Joan Develin Coley

09: Roger Casey

10: Julia Jaskin

11: Commissions & Accrediting Bodies

01: Office of the Provost

02: Graduate & Professional Studies

03: Faculty

04: Institutional Research

05: Center for Experience & Opportunity 

06: Common Ground

07: Hoover Library

08: Theater on the Hill

09: Office of the Registrar

10: McDaniel Europe

11: Instructional Technology & Design

01: Financial Services/Treasurer

02: Financial Planning & Budget/Assistant Treasurer

03: Conference & Auxiliary Services

04: Human Resources

05: Facility Planning & Capital Projects 

06: Physical Plant

07: Food Services

08: Information Technology 

09: Safety & Risk Management

01: Director of Athletics

02: Historic Athletic Collections

01: Development

02: Advancement Engagement

03: Advancement Services

04: Planned Giving

01: Office of Dean of Students 

02: Campus Safety

03: Student Engagement

04: Wellness Center

05: Residence Life

06: Campus Conduct Process

07: Diversity, Equity, Inclusion

08: First Year Programs

01: Admissions

02: Financial Aid

03: Communications & Marketing

04: Alumni Relations 

01: Dean of Faculty

02: Honors Program

03: Global Initiatives

04: Student Academic Life

05: Student Success

06: Student Access & Support Services

07: STEM Center

08: Writing Center

01: Art

02: ASL Studies

03: Biology

04: Chemistry

05: Communications & Cinema

06: Economics & Business Administration

07: Education

08: English

09: Environmental Studies 

10: Graduate & Professional Studies

11: History & Art History

12: Kinesiology

13: Mathematics & Computer Science

14: Military Science

15: Music

16: Philosophy

17: Physics

18: Political Science

19: Psychology

20: Religious Studies

21: Social Work

22: Sociology

23: Theatre Arts

24: World Languages, Literatures & Cultures

25: Preparatory Department

01: Student Publications

02: Student Organizations

03: Student Government

04: Greek Life

05: Honor Societies 

01: Exhibits

02: Events

03: Artifacts

04: Photographs

05: Artwork

06: Historic Collections 

07: Audio/Visual Collections