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COVID-19 (Coronavirus) Limited Access

Beginning Monday, March 23, McDaniel College Archives will be CLOSED until further notice. For help with reference inquiries, please contact the College Archivist (via Email or Research Request Form). For more information, see the McDaniel College COVID-19 Information Page.


Research Services: Citing Archival Materials

Citing Archival Material

As with published materials, archival sources used in research require citing, whether you simply make reference to a source, quote directly from it, paraphrase it, or reproduce an image in your work. The form that your citation takes is determined both by where it appears in your paper and by the citation format required by your professor or research discipline. See the sidebar for examples of citing archival sources using the MLA and Chicago citation styles.

Regardless of which format you use, citations of archival materials typically include six key elements:

1. Title of Item

Usually the title given by the Archives to a file or item; in the absence of a title, provide a short description.

2. Name of Collection

The name given by the Archives to the larger collection to which the materials belong.

3. Accession or Collection Number

The equivalent of a library call number used to locate a book.

4. Box Number

The number of the box in which the materials are physically stored.

5. Folder Number

The number of the folder in which the materials are physically stored.

6. Repository and Location

The name of the archives and its geographic location.