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Diversity, Equity, and Inclusion at Hoover: Collection Development Procedures


Faculty order requests to be charged against departmental allocations must initialed by the department chairperson or a department member designated to act as collection liaison to the library.

  • Although the library can accept order requests in almost any form or format, processing is easier and faster if the request is legible, accurate, and reasonably complete.
  • Priority will be given to requests needed to support a course to be offered in the current or next semester, otherwise requests are processed in the order received: first in, first out.
  • Departmental order requests will be processed until allocated funds have been exhausted. Requests in excess of allocation limits will be held until the next fiscal year, when additional funds become available.
  • Orders placed in one fiscal year but not delivered until the next are charged against the budget in effect at date of receipt, not date of order. Allocated funds not expended at the end of the fiscal year revert to the college general fund.

The average order fulfillment period is about 90 days from the date the vendor receives a purchase order until the date of delivery to the library. To ensure receipt within the current fiscal year, requests should be sent to the library no later than April 1.

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